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QUALIFICATIONS AND JOB DESCRIPTION
Duties and Responsibilities
· Ensure the accurate and timely processing of invoices and cheque payments/general bacs run/online payments for suppliers in respect of goods and services rendered.
· To be fully aware of the system of receiving and processing invoices within the residences and to operate within this system accurately and efficiently.
· To assist in providing the relevant month-end / year- end information within the required deadlines.
· To deal efficiently with all telephone queries to and from suppliers.
· Provide a co-operative service to all departments within the Hotel.
· Undertake statement reconciliation on a monthly basis.
· Ensure when paying suppliers that all invoices have full supporting back up such as purchase orders, delivery notes, H.O.D signature etc.
· To ensure that a tidy and efficient filing system is kept of all invoices, payments and reports.
· To ensure an accurate record / log of invoices is kept up to date.
To prepare, check and send city ledger, group & events invoices to clients ensuring accuracy and all relevant back-up is attached.
Prepare and send inter-company invoices as and when required.